MYOB Acumatica for Wholesale Distribution: Transform Your Operations with Cloud-Based Intelligence
Stop Wrestling With Outdated Systems. Start Winning With Real-Time Wholesale Distribution Software
Ndevr delivers MYOB Acumatica implementations that give wholesale distributors complete visibility across inventory, purchasing, and fulfilment—without the complexity of legacy ERP systems
The Reality of Modern Wholesale Distribution
Running a wholesale distribution business shouldn’t feel like you’re constantly fighting fires with one hand tied behind your back.
Yet that’s exactly what it feels like when you’re managing 10,000+ SKUs across multiple warehouses, coordinating with hundreds of dealers, juggling complex pricing structures, and trying to keep everyone happy – all while your “business system” is actually five disconnected software solutions held together with spreadsheets and hope.
You know your business could run smoother. You’ve watched competitors move faster, fulfill orders quicker, and somehow still have time to focus on growth instead of just keeping the wheels turning.
The truth? They’ve probably moved to a proper wholesale distribution ERP platform. One that was built for exactly the challenges you’re facing right now.
That’s where MYOB Acumatica Wholesale Distribution Edition comes in – and where Ndevr’s 25 years of ERP implementation expertise makes all the difference.
Why Wholesale Distributors Choose MYOB Acumatica (And Why They Choose Ndevr To Implement It)
Your Wholesale Distribution Challenges, Solved
Challenge #1: “I Can’t Get Real-Time Visibility Across My Warehouses”
When you’re operating multiple warehouse locations, not knowing what inventory you actually have available until someone physically counts it is more than inconvenient—it’s costing you sales and customer trust.
MYOB Acumatica delivers:
- Live inventory tracking across all warehouse locations
- Automated stock alerts when levels hit reorder points
- Inter-warehouse transfer management that updates instantly
- Mobile access for warehouse staff to update stock movements in real-time
Real Example: Monza Australia manages over 34,000 active SKUs across their wholesale distribution network. Before MYOB Acumatica, they were running 14 servers and spending evenings just generating reports. Now? Their field sales team accesses live inventory data on mobile devices, quotes accurate lead times to dealers, and places orders based on actual stock levels—not yesterday’s spreadsheet.
Challenge #2: “My Pricing Structures Are Too Complex For My Current System”
Volume discounts. Customer-specific pricing. Category-level promotions. Dealer recognition programs. Seasonal adjustments. If your current system makes you manually calculate these or worse, create separate price lists for hundreds of customers, you’re wasting valuable time and increasing the risk of errors.
MYOB Acumatica handles:
- Multiple price books with automatic application rules
- Volume-based pricing tiers that calculate automatically
- Customer-specific discount structures at category, sub-category, or product level
- Promotional pricing windows with automatic start and end dates
- Dealer recognition programs with temporary access to preferential pricing
Monza’s CIO Craig Nichols told us their pricing complexity was one area where they initially doubted whether any mid-market system could handle their requirements. Five years later, MYOB Acumatica is managing intricate pricing structures that would require custom development in most other platforms.
Challenge #3: “Order Fulfilment Takes Too Long And Errors Are Killing Our Reputation”
Speed matters in wholesale distribution. When dealers and customers expect same-day or next-day turnaround, manual order processing, picking errors, and shipping delays damage relationships you’ve spent years building.
MYOB Acumatica streamlines fulfilment with:
- Automated order routing to the optimal warehouse based on stock levels and customer location
- Barcode scanning integration for pick/pack accuracy
- Batch order processing for high-volume periods
- Automated shipping notifications keeping customers informed
- Backorder management that allocates arriving stock intelligently
Challenge #4: “I’m Spending Too Much On IT Infrastructure And Maintenance”
On-premise servers. Weekend maintenance windows. Expensive hardware upgrades. Security patches. Backup management. Your IT budget shouldn’t be consumed by just keeping the lights on—especially when cloud technology eliminates most of these headaches entirely.
Moving to MYOB Acumatica’s cloud platform delivers:
- 50% reduction in IT costs (as demonstrated by Monza Australia)
- Elimination of on-premise hardware and associated maintenance
- Automatic updates delivered seamlessly without disruption
- 99.5% uptime guarantee backed by enterprise-grade infrastructure
- Access from anywhere without VPN complexity
Craig Nichols at Monza told Ndevr that one of their biggest wins was reducing IT admin time so dramatically that his team now works a four-day week and focuses on strategic initiatives instead of routine maintenance.
Proven Success: Monza Australia’s MYOB Acumatica Journey
34,000 SKUs. 1,500 Dealers. Zero On-Premise Servers.
Monza Australia imports and distributes motorcycles, accessories, apparel, and protection gear throughout Australia. After 15 years running Infor M3, their on-premise system had become costly to maintain and upgrade.
Their Requirements:
- Manage 34,000+ active SKUs with dynamic fashion product lines
- Support 1,500+ dealer network with complex pricing
- Enable field sales reps to work remotely with live data access
- Integrate with dealer portal for real-time information sharing
- Replace costly on-premise infrastructure
- Match or exceed functionality of their enterprise-level M3 system
Why They Chose MYOB Acumatica With Ndevr:
“Even demerged we are still a rapidly growing $20M business with some complex requirements, so we were understandably sceptical that an MYOB product would have the depth of functionality needed, however it kept ticking the required functionality boxes, so we thought we should take a proper look.” — Craig Nichols, CIO, Monza Australia
Results After 5 Years:
✅ 50% reduction in IT costs by eliminating on-premise infrastructure
✅ IT team working 4-day weeks instead of after-hours maintenance
✅ Real-time mobile access for field sales team
✅ Automated workflow improvements continuously implemented
✅ New staff productive immediately thanks to intuitive interface
✅ Strategic IT focus on business improvements instead of system maintenance
“When I discovered Acumatica I was immediately impressed. It seemed to have everything in the one box and that was a big tick for us. It looked simple and effective with everything we needed in one package. This led us to start our MYOB Acumatica journey with Ndevr, and it has been a cost-effective solution for our business ever since.” — Craig Nichols
MYOB Acumatica Wholesale Distribution Edition: What Makes It Different
Built For Distribution, Not Adapted From Accounting Software
Unlike accounting packages that have added inventory modules as an afterthought, MYOB Acumatica Wholesale Distribution Edition was designed from the ground up to handle the unique operational complexity of distribution businesses.
Core Wholesale Distribution Features:
Inventory Management That Actually Works:
– Multi-warehouse inventory tracking with live availability
– Automated replenishment based on reorder points, lead times, and demand forecasting
– Serial number and lot tracking for complete traceability
– Bin location management for efficient warehouse operations
– Cycle counting workflows that don’t require full inventory shutdowns
– Kitting and assembly functionality for value-added services
Purchase Order Management:
– Automated PO generation based on stock levels and demand
– Vendor performance tracking and comparison
– Multi-currency purchasing for international suppliers
– Drop shipment capabilities for extended product ranges
– Landed cost calculations including freight, duties, and currency conversion
Sales Order Processing:
– Real-time inventory allocation preventing overselling
– Credit limit management and customer account holds
– Backorder handling with automatic allocation when stock arrives
– Order splitting across multiple warehouses
– Invoice and packing slip customisation
– Integrated freight calculation and carrier integration
Customer Relationship Management:
– Complete customer interaction history
– Activity tracking and task management
– Quote management with conversion tracking
– Customer portal access for order status and invoice history
– Territory management for field sales teams
Why Ndevr Is Your Best Choice For MYOB Acumatica Wholesale Distribution Implementation
We’ve Been Doing This Since Before “Cloud ERP” Was A Thing
With 25 years of ERP implementation experience, Ndevr isn’t learning on your business. We’ve implemented MYOB Acumatica for wholesale distributors managing everything from motorcycle parts to agricultural products, fashion accessories to industrial equipment.
What Sets Ndevr Apart:
1. We Tell You The Truth (Even When It’s Not What You Want To Hear)
Some implementation partners will tell you anything can be done in the system, just to win your business. That’s not how we operate.
When Monza Australia came to us with their complex requirements after running Infor M3 for 15 years, they expected a lot of “we’ll look into that” responses. Instead, the Ndevr team answered their detailed functionality questions directly. When we hadn’t personally seen the system handle a specific requirement, we took the question away, figured out exactly how MYOB Acumatica would achieve it, or honestly told them if something couldn’t be done while offering alternative approaches to achieve the same operational goal.
That transparency is why they chose Ndevr and why they’re still happy customers five years later.
2. We Design First, Build Second
Our implementation methodology is structured specifically to reduce risk and ensure you get exactly what you need:
Risk Benefit Assessment: We identify potential risks across software, implementation process, and business change—then mitigate them before they become problems.
System Design: Our expert team invests time understanding your business in depth, then plans out the entire system build. You must sign off before we build anything. This ensures every workflow and process requirement is documented and agreed.
System Construction: Only after sign-off do we configure the system using our product expertise and technical skills.
User Acceptance Testing (UAT) and Training: A fully functional sandbox environment lets your team test everything without impacting the production system. Your wider team learns the system, tests their workflows, and identifies any gaps before go-live.
Go-Live: Final data migration and system activation. Any issues flagged during UAT have been resolved.
Post-Go-Live Support: We guide you through your first month of operation, then step back to let you run independently—but we’re always available when you need us.
3. We’re Australian-Based With Real People Who Answer The Phone
When Ivy Street evaluated cloud ERP solutions, they told us Ndevr was the only team who would consistently pick up the phone to answer their questions and the only team who came out to visit them in person. That personal service matters when you’re making a significant software investment.
4. We Understand Wholesale Distribution Operations
From managing complex pricing structures to handling inter-warehouse transfers to supporting dealer networks, we’ve configured MYOB Acumatica for the specific operational requirements that wholesale distributors face daily.
MYOB Acumatica Wholesale Distribution Features In Detail
Advanced Inventory Management
Multi-Location Warehousing: YTransfer stock between warehouses with full visibility of in-transit inventory. Set location-specific reorder points. Route orders to the optimal fulfilment location based on stock availability and customer proximity. MYOB Acumatica tracks inventory individually at each location while providing consolidated views across your entire operation.
Demand Forecasting and Replenishment: Stop relying on gut feel for purchasing decisions. MYOB Acumatica analyses historical sales patterns, seasonal trends, and current demand to suggest optimal reorder quantities and timing. Configure automated replenishment rules based on minimum stock levels, lead times, and economic order quantities. The system can automatically generate purchase requisitions or even POs when inventory hits defined thresholds.
Serial Number and Lot Tracking: For wholesale distributors handling products requiring traceability—whether for warranty purposes, regulatory compliance, or recall management—MYOB Acumatica provides comprehensive serial number and lot tracking throughout the entire distribution chain. Track from receipt through internal movements to final sale, maintaining complete history for compliance and customer service purposes.
Sophisticated Purchasing Management
Vendor Performance and Comparison: Not all suppliers are equal. MYOB Acumatica tracks key vendor metrics including on-time delivery rates, pricing consistency, and quality issues. Compare multiple vendor quotes side-by-side. Make purchasing decisions based on actual performance data, not just price.
Multi-Currency and International Purchasing: Importing from overseas suppliers? MYOB Acumatica handles multi-currency transactions, calculates landed costs including freight and duties, and manages foreign exchange variations—all automatically integrated to your financial records.
Drop Shipments and Special Orders: Extend your product range without carrying additional inventory. MYOB Acumatica manages drop shipments directly from vendors to customers while maintaining full visibility and control of the transaction from your side.
Financial Management Built For Distribution
Cost Tracking That Matters: Know your actual costs including landed costs, freight, duties, and handling. MYOB Acumatica tracks average costs, standard costs, FIFO, or specific identification costing methods depending on your business needs.
Profitability Analysis: Drill down into profitability by customer, product line, sales rep, territory, or any dimension relevant to your business. Identify which products drive margins and which customers consume resources without adequate return.
Cash Flow Visibility: Distribution businesses often operate on tight margins with significant working capital tied up in inventory. MYOB Acumatica provides cash flow forecasting, aged receivables and payables analysis, and working capital metrics to help you manage your financial position proactively.
Streamlined Sales Order Management
Intelligent Order Allocation: When an order comes in, MYOB Acumatica automatically allocates inventory from the optimal warehouse location. Factor in stock availability, customer location, freight costs, and business rules to ensure efficient fulfilment.
Credit Management: Protect your cash flow with built-in credit limit management. Set customer credit limits, place automatic holds on accounts exceeding limits or with overdue balances, and require manager approval for over-limit orders.
Backorder Handling: Stock-outs are inevitable in wholesale distribution. MYOB Acumatica makes backorder management intelligent—automatically allocating incoming stock to waiting orders based on priority rules you define.
Customer Self-Service Portal: Reduce calls to your customer service team by giving customers access to order status, shipping information, invoice history, and account statements through a branded customer portal.
Integration and Automation: Making MYOB Acumatica Work Harder For You
E-Commerce Integration
Many wholesale distributors are expanding into B2B e-commerce to give dealers and customers ordering convenience. MYOB Acumatica integrates with e-commerce platforms including Shopify, WooCommerce, Magento, and BigCommerce—synchronising inventory levels, processing online orders automatically, and updating order status in real-time.
Freight and Logistics Integration
Calculate shipping costs automatically based on weight, dimensions, destination, and carrier rates. Generate shipping labels directly from MYOB Acumatica. Provide tracking information to customers automatically.
EDI and Automated Ordering
Some of your larger customers might require EDI integration for automated ordering. MYOB Acumatica supports EDI transactions including purchase orders, invoices, and shipping notices—eliminating manual data entry and speeding up order processing.
Mobile Solutions for Field Teams
Your sales reps shouldn’t need to return to the office to access customer information or process orders. MYOB Acumatica’s mobile app provides full CRM access, real-time inventory checking, order entry, and quote generation from any location.
Pricing and Investment: What Does MYOB Acumatica Actually Cost?
Transparent Pricing You Can Plan Around
Unlike some ERP vendors who hide pricing behind mandatory sales calls, we believe in transparency. For a typical mid-sized wholesale distributor, you’re looking at:
Implementation Investment: $50,000 – $150,000+
- Varies based on business complexity, customisation requirements, and scope
- Includes system design, configuration, data migration, testing, training, and go-live support
- Structured payment milestones aligned with project phases
Ongoing Subscription: $500 – $3000+ per month
- User-based licensing (unlimited transactions)
- Includes hosting, security, backup, and system updates
- Scales up or down as your team changes
Factors Affecting Your Investment:
- Number of users requiring access
- Warehouses and locations needing integration
- Complexity of pricing structures and business rules
- Integration requirements with existing systems
- Data migration complexity from legacy systems
- Customisation and industry-specific requirements
Want a more specific estimate for your business?
Visit MYOB Acumatica Pricing Calculator to get a better idea of the variables that might relate to your specific requirements, or book a time with Rob Sheldrick to discuss your specific business challenges.
Frequently Asked Questions About MYOB Acumatica Wholesale Distribution
Q: We're currently running [legacy system]. Can MYOB Acumatica handle our complexity?
A: We’ve successfully migrated wholesale distributors from systems including Infor M3, SAP Business One, Pronto, Cin7, and various legacy platforms. The honest answer is that if your business is generating between $10M-$200M+ annually with standard wholesale distribution workflows, MYOB Acumatica very likely has the depth you need. Complex scenarios we’ve successfully handled include multi-currency operations, inter-company transactions, multiple legal entities, and highly configurable pricing structures.
During your initial assessment, we’ll map your specific requirements against MYOB Acumatica’s capabilities and be upfront about any gaps.
Q: What happens to our historical data?
A: We migrate critical historical data including customer records, supplier information, product master data, pricing history, and open transactions (outstanding orders, invoices, etc.). For closed transaction history, we typically migrate 2-5 years of summarised data and maintain your old system in read-only mode for reference as needed. Your specific data migration scope will be determined during the design phase.
Q: What if our business processes are really unique?
A: Every wholesale distributor thinks their processes are unique—and to some extent, they are. However, after 25 years of ERP implementations, we’ve learned that most “unique” requirements fall into patterns we’ve seen before. Where genuine customisation is needed, MYOB Acumatica’s flexible architecture and extensive API support allow us to configure the system to match your needs. During the design phase, we document every process and workflow to ensure the system handles your specific requirements.
Q: Do we need to hire a dedicated IT person to manage MYOB Acumatica?
A: One of the major advantages of cloud ERP is dramatically reduced IT overhead. Many of our wholesale distribution customers have no dedicated IT staff—the system essentially runs itself with routine tasks handled by operations team members. For more complex scenarios, our ongoing support services can function as your extended IT team.
Q: What happens if we outgrow MYOB Acumatica?
A: MYOB Acumatica scales remarkably well. Customers we implemented 5+ years ago at $10M revenue are now processing $50M+ without needing to change platforms. The system handles businesses up to $500M+ revenue. If your business grows significantly, MYOB Acumatica grows with you by adding users, warehouses, and functionality as needed.
Q: How does MYOB Acumatica compare to NetSuite or other cloud ERP platforms?
A: We’re a partner for both MYOB Acumatica and Oracle NetSuite, so we can advise objectively. Generally, MYOB Acumatica delivers comparable functionality at a lower total cost of ownership with faster implementation timelines. NetSuite may be better suited for highly complex multi-subsidiary international operations. During your assessment, we’ll recommend the platform that genuinely fits your needs best—even if that’s not MYOB Acumatica.
Industry-Specific Benefits
Fashion and Apparel Wholesale
Managing seasonal collections, size and colour matrices, and rapid product turnover requires sophisticated inventory management. MYOB Acumatica’s matrix item functionality handles complex SKU structures elegantly while lot tracking supports season/collection management.
Automotive Parts and Accessories
Cross-reference management, VIN-based lookups, and warranty tracking are critical for automotive wholesale. MYOB Acumatica supports alternative item IDs, detailed product specifications, and serial number tracking for warranty management.
Building Materials and Hardware
Dealing with heavy/bulky items requiring freight calculation, project-based pricing, and contractor accounts? MYOB Acumatica handles weight-based pricing, integrated freight calculation, and project costing for contract customers.
Food and Beverage Distribution
Lot tracking, expiry date management, temperature-controlled storage, and food safety compliance requirements are all manageable within MYOB Acumatica’s inventory management capabilities.
Industrial Equipment and Supplies
Managing both stocked items and special-order equipment, supporting equipment hire, and tracking equipment service history are all within MYOB Acumatica’s capabilities with appropriate configuration.
Ready to Transform Your Wholesale Distribution Operations?
The right ERP platform eliminates operational headaches, reduces costs, and gives you the real-time visibility needed to make better business decisions faster.
MYOB Acumatica Wholesale Distribution Edition delivers enterprise-level functionality at mid-market pricing, with the implementation expertise from Ndevr that ensures your success.
Book your free wholesale distribution assessment today and discover whether MYOB Acumatica is right for your business.
