MYOB Greentree ERP saves The Florey’s Scientists from Drudgery
This MYOB Greentree case study for The Florey solves priority problems for the brain research centre. The implementation of the ERP simplified and automated processes whilst removing unnecessary costs for sound business administration, to free up it’s scientists to focus on advancing brain science.
“Our organisation is all about people; 70 per cent of our employees are research scientists who don’t want the hassle of doing administrative work to ensure they get paid. In Greentree we have an ERP system that will deliver the right environment so they can get on with their very important work.”
Peter Plecher is the Group Director (Finance) for The Florey Institute of Neuroscience and Mental Health, one of Australia ‘s largest medical research institutes and the third most cited in the world. This Melbourne-based not-for-profit organisation conducts scientific, lab-based research on neurological conditions including epilepsy, dementia, Alzheimer ‘s disease and addiction.
Ndevr impressed with both its business development and technical know how.
MYOB Greentree Key To Keeping Skilled People
Founded in 1963 by philanthropists Kenneth Myer AC and Sir Ian Potter, The Florey today is the result of a more recent amalgamation with several other research organisations. It employs about 600 people, spread across several campuses. It receives around $60 million a year in funding from federal and state government, along with various donors, trusts and foundations.
“We’re just the caretaker of those funds,” Peter explains. “The grants are allocated to scientists, who own that funding as individuals. We’re in a competitive environment for skilled researchers, so if I don’t have the infrastructure in terms of systems , automation, access, information and reporting , they may go elsewhere, taking that funding with them .”
Modernising The System
Peter was brought in to oversee the administrative aspect of the amalgamation that created The Florey. It was a massive three-year task, bringing together different payroll, accounting and purchasing systems.
However, once he’d completed that, he embarked on another journey. “Our business systems were fragmented,” he recalls. “Purchasing, GL, and payroll were all separate – this caused all sorts of grief.”
The Florey’s HR Payroll system didn’t allow remote access using the Apple computers preferred by the research scientists. HR staff had to run around with pieces of paper for the scientists to fill in. “It was a bad experience for the researchers,” Peter says. “Forms would be misplaced or filled out incorrectly and our administration was further complicated by the elaborate variety of pay scales.”
A Solid Partnership
Peter went hunting for an ERP system that could integrate all the HR/ payroll , GL and purchasing functionality, and was configured for Australia’s taxation system. He assessed half a dozen different systems before settling on Greentree.
“We wanted a dependable system with a proven track record,” he says. “We are trying to solve some of the greatest medical challenges of our time, so we need a solid partner to provide the backbone.”
MYOB Greentree Delivers Purchasing and Reporting Power
Greentree’s eTimesheets mean the researchers and managers can handle their administrative workflow quickly and efficiently, eliminating paper work. Greentree also easily handles the highly detailed financial statements required by the directors.
Purchasing is another area that has to be just right. “We purchase a lot of highly regulated substances along with highly sophisticated medical research equipment ,” says Peter. “Above all, I need a system that can provide the best possible experience for our researchers ,” Peter concludes.
“Greentree is reliable and easy to use, so they can concentrate on keeping us at the forefront of brain research.”
Ndevr’s team of expert consultants offer a comprehensive range of IT consulting services. These services include project management, change management, business process improvement and systems implementation and support.
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Business Management System Requirements:
- Enable the administration of funding
- Simplify and automate processes
- Remove unnecessary costs
- Provide sound business administration
- Save time and free up its scientists to focus on their important research
- Remove the need for paper based forms and systems
- Ensure easy and remote access to information
- Provide transparency and reporting
- Be configured for the Australian taxation system
- Receive comprehensive training and ongoing support
The Recommended ERP Product Solution
- Financial Management
- Service & Asset Management
- HR & Payroll
- Job Cost Management
Other features of MYOB Greentree, such as the Mobile Timesheets, meant that Researchers and Managers could handle admin and workflow quickly and efficiently, while eliminating paperwork.
The system also allows effective management of HR & Payroll, as well as the ability to control and manage the use of regulated substances and highly sophisticated medical equipment.
Importantly, the powerful reporting included in the financial management suite provides the highly detailed financial statements required by directors.