MYOB Acumatica Workforce Management & Payroll: Transform How You Manage Your People
Here’s the brutal truth about workforce management: if you’re still juggling multiple systems for rostering, timesheets, leave requests, and payroll, you’re hemorrhaging time, money, and sanity. Every manual data entry is a potential error. Every disconnected system is a data silo. Every frustrated employee chasing their payslip is a retention risk.
MYOB Acumatica Workforce Management and Payroll changes the game entirely. It’s not just another HR system—it’s an integrated, cloud-based platform that connects every aspect of managing your people, from the moment they accept your offer to their final pay run.
And here’s what makes Ndevr different: we’ve spent 25 years helping Australian businesses transform their operations. We don’t just implement software—we engineer solutions that actually work in the real world.
What Actually Is MYOB Acumatica Workforce Management & Payroll?
Think of it as your complete people management ecosystem, living in the cloud.
MYOB Acumatica Payroll handles the complex stuff: multiple pay groups, varied frequencies, award interpretation, compliance updates, and real-time integration with your financial systems. It’s built for businesses that have outgrown basic payroll tools but don’t need the complexity (or cost) of enterprise-grade systems.
MYOB Acumatica Workforce Management extends this foundation upstream—covering onboarding, rostering, time tracking, shift management, and mobile workforce coordination. Everything flows seamlessly into payroll, eliminating the duplicate data entry that drains productivity and introduces errors.
Together, they create something powerful: a single source of truth for all your people data, accessible from anywhere, on any device.
The WorkForce Management Problems Being Tackled By MYOB Acumatica
The Manual Data Entry Nightmare
You know this pain. Time sheets come in on paper or via email. Someone (probably your overworked payroll administrator) types them into a spreadsheet, then manually enters them into your payroll system. Shift changes get missed. Hours get transposed. By the time you catch the errors, you’ve already paid people incorrectly or—worse—underpaid them.
With MYOB Acumatica, timesheets flow automatically from clock-in to approval to payroll. No re-keying. No transcription errors. No Friday afternoon panic attacks.
The Rostering Chaos
Creating rosters shouldn’t feel like solving a Rubik’s cube blindfolded. Yet most businesses spend hours each week trying to match availability, skills, shift requirements, and award rules—only to have it all collapse when someone calls in sick.
MYOB Acumatica’s intelligent rostering understands your business rules. It knows who’s qualified for which roles. It tracks availability. It flags award compliance issues before they become expensive mistakes. And when changes happen, notifications go out instantly via the mobile app.
The Compliance Minefield
Australian industrial relations law is complex. New Zealand’s Holidays Act isn’t simple either. Get it wrong and you’re not just facing back-payments—you’re dealing with damaged trust and potential legal action.
MYOB Acumatica keeps tax tables current automatically. It interprets awards correctly. It calculates leave entitlements according to actual legislation. Single Touch Payroll compliance is built in for Australian operations. The system does the heavy lifting so you can sleep at night.
The Disconnected Systems Problem
One system for timesheets. Another for payroll. A third for leave management. Maybe a spreadsheet for rostering. An email thread for shift swaps. Sound familiar?
Every disconnected system is a point of failure. Data gets out of sync. Reporting becomes impossible. Strategic workforce planning? Forget about it—you’re too busy just keeping the lights on.
MYOB Acumatica brings it all together. One platform. One login. One source of truth. Your finance team, HR team, and operational managers all work from the same real-time data.
How MYOB Acumatica Workforce Management & Payroll Actually Works
Beyond Basic Timesheets: Field Operations That Connect to Finance
Here’s where most workforce management systems hit a wall: they handle timesheets and rosters, but they can’t bridge the gap between what happens in the field and what finance needs in the back office.
Paper dockets. Manual job sheets. Compliance checklists on clipboards. Photos on personal phones. All of it disconnected from your payroll and ERP systems.
This is where Ndevr’s partnership with Kynection delivers something genuinely transformative.
Kynection is an Australian technology company that specializes in digitizing field operations—capturing job data, compliance information, materials usage, safety checklists, and time tracking exactly where work happens. Their mobile-first platform means your field teams aren’t just clocking in and out—they’re recording complete job information that flows directly into MYOB Acumatica.
What this means in practice:
Your construction crew arrives on site. They clock in through Kynection on their phones, capturing GPS location and a photo. Throughout the day, they record materials used, complete safety checks digitally, and note any variations or issues. When the shift ends, they clock out with all job details captured.
That information doesn’t sit in a field supervisor’s notebook. It flows directly into MYOB Acumatica—timesheets feeding into payroll, materials costs allocated to the correct job, compliance records automatically logged, and all of it available immediately for your finance team.
No re-keying. No transcription errors. No waiting days for paperwork to trickle back to the office.
Kynection is Transformational for Finance Teams:
- Month-end closes aren’t delayed by missing timesheets or incomplete job costings
- Project profitability is visible in real-time, not three weeks after the job finishes
- Compliance records are audit-ready without hunting through filing cabinets
- Cash flow forecasting is based on actual field data, not estimates
- Invoice supporting documentation is captured automatically at source
Industries where Kynection + MYOB Acumatica creates serious value:
- Construction & Trades: Capture labour, materials, and compliance data on-site. Allocate costs to jobs automatically. Invoice faster with supporting photos and records.
- Facilities Management: Track maintenance activities, materials used, and time spent across multiple client sites. Feed everything directly into job costing and payroll.
- Engineering & Installation: Record detailed work instructions, variations, and client sign-offs digitally. Ensure safety compliance is documented in real-time.
- Field Services: Coordinate mobile technicians with visibility of who’s where, what they’re working on, and how much time jobs actually take.
The Ndevr + Kynection partnership isn’t just about connecting two pieces of software—it’s about extending your ERP capabilities all the way to the edge of your business, where work actually happens.
Want to see how this works in your specific operation? We can walk you through real scenarios based on your industry and workflows. Learn more about digitizing field operations.
The Ndevr Difference: Implementation That Delivers Genuine Business Transformation
Here’s where most workforce management implementations fail: vendors sell you powerful software, dump it on your doorstep, and leave you to figure it out. Six months later, you’re using 20% of the features you paid for and your team is frustrated.
Ndevr’s approach is different because our background is different. We’ve spent 25 years implementing enterprise-grade ERP systems for complex organizations. We understand not just software, but true business transformation.
We Start By Actually Understanding Your Business
Before we touch any configuration screens, we spend time understanding your operation. How do you roster shifts today? Where are the pain points? What compliance requirements are keeping your CFO awake at night? What manual processes are driving your payroll team insane?
This isn’t a checkbox exercise. Our consultants talk to your people, and map your actual workflows – not the idealized process that exists in someone’s head.
We Configure, Not Customise
MYOB Acumatica is powerful because it’s configurable. We leverage that power to make the system work your way without the technical debt of custom code.
Need complex award interpretations? We build pay rules that handle it. Want automated approvals that match your authority matrix? We configure workflows that reflect your reality. Require specific reports for your leadership team? We create dashboards that tell your story.
The goal isn’t to make your business fit the software—it’s to make the software serve your business.
We Transfer Knowledge, Not Just Technology
Our implementation methodology includes comprehensive training designed to make your team self-sufficient. We don’t want you dependent on us for every system change—we want you confident and capable.
But we’re also realistic. Complex questions will emerge. Business requirements will evolve. That’s why our ongoing support is designed for the long haul, not just the honeymoon period.
Real Implementations, Real Results
When Monza Imports switched to MYOB Acumatica with Ndevr, they didn’t just streamline their operations—they cut IT administration time so dramatically that their IT team moved to a four-day week while actually delivering more strategic value.
That’s not a fluke. It’s what happens when you implement workforce management and payroll properly.
Why Cloud-Based Actually Matters
“Cloud-based” isn’t just a buzzword—it’s a fundamental shift in how business software works.
Access from Anywhere: Your payroll manager can process pays from home. Your operations manager can approve timesheets from their phone at the airport. Your field supervisors can update rosters on-site. Everyone works with real-time data, regardless of location.
Always Current: Tax tables update automatically. Compliance rules stay current. Security patches apply seamlessly. You’re always running the latest version without disruptive upgrade projects.
Scale on Demand: Adding new employees? Just add licenses. Opening a new location? No infrastructure required. Your system grows as you grow, without capital expenditure or implementation projects.
Enterprise Security: Your data lives in Australian AWS data centers with enterprise-grade encryption, backup, and disaster recovery. It’s almost certainly more secure than your on-premise server sitting in the back office.
Reduced IT Burden: No servers to maintain. No backup tapes to swap. No after-hours maintenance windows. Your IT team can focus on strategic initiatives instead of keeping the lights on.
Watch Monza’s CIO Review MYOB Acumatica
Integration: The Hidden Superpower
Workforce Management and Payroll are powerful standalone. But their real value emerges through integration with the broader MYOB Acumatica platform.
Your payroll data automatically flows to general ledger accounts, project codes, and subaccounts. Labour costs appear on project reports without manual allocation. Payroll expenses hit your financial statements in real-time. Multi-entity consolidations include payroll costs automatically.
If you’re running MYOB Acumatica Business (the ERP component), you gain end-to-end visibility across your entire operation. Finance, operations, sales, projects, inventory, and people—all working from one integrated database.
This isn’t just neat—it’s transformative for decision-making and business intelligence.
Who Should Consider MYOB Acumatica Workforce Management & Payroll?
This solution isn’t for everyone. If you’ve got five employees and simple pay arrangements, you probably don’t need this level of sophistication.
But if you recognize yourself in any of these scenarios, we should talk:
- You’re Growing Fast: Your current systems worked fine at 20 employees but are breaking at 50. You need something that scales without constant workarounds.
- You Have Complex Pay Arrangements: Multiple pay groups, varied frequencies, award interpretation, shift loadings, allowances—your payroll is too complex for basic software but you’re not quite enterprise-scale.
- You Manage Shifts or Rosters: Retail, hospitality, healthcare, field services—if you’re scheduling people across multiple shifts and locations, intelligent rostering saves hours every week.
- You Have Mobile or Field Workers: Your team isn’t sitting at desks. They need to clock in on-site, access their rosters on-the-go, and submit timesheets from the field.
- You’re Compliance-Focused: Award rates, leave entitlements, Single Touch Payroll, Holidays Act calculations—compliance is complex and the penalties for errors are steep.
- You Need Better Data: You’re making people decisions based on gut feel or outdated spreadsheets because your current systems can’t give you real-time workforce insights.
- You Want Integrated Systems: You’re tired of data living in silos, tired of duplicate entry, tired of reconciling systems that should talk to each other but don’t.
Industry Based Application Of WorkForce Management
Wholesale Distribution & Manufacturing
Manage production workers, warehouse staff, and office personnel from one system. Track labour costs against specific jobs or production runs. Handle varied pay arrangements from hourly warehouse staff to salaried professionals.
Professional Services
Allocate employee time to client projects automatically. Track utilization rates and project profitability with payroll costs integrated directly into job costing. Manage complex leave arrangements for senior professionals.
Retail
Roster store staff across multiple locations with visibility of skills, availability, and labour costs. Handle casual workers, permanent part-time employees, and management teams with varied pay structures.
Field Services
Coordinate mobile workforces with GPS-enabled clock-ins. Route technicians efficiently with visibility of who’s qualified, available, and nearby. Capture photos and job details at the point of work.
Go Even Deeper With Kynection
For businesses where field operations are core to the business model—construction, facilities management, installation services—Ndevr’s partnership with Kynection takes workforce management to another level. Digital job sheets, compliance checklists, materials tracking, and customer sign-offs all captured on mobile devices and flowing directly into MYOB Acumatica. This eliminates the gap between field work and finance systems that typically creates delays, errors, and frustration. Discover how field digitisation empowers finance teams.
MYOB Acumatica Workforce Management: Common Questions We Actually Get Asked
Q: Can it handle our complex award agreements?
Almost certainly yes. MYOB Acumatica’s pay rule engine is remarkably flexible. We’ve configured everything from hospitality industry awards with complex penalty rates to engineering firms with intricate allowances. If a human can interpret the rule, we can usually configure the system to calculate it.
Q: What if we’re happy with our current payroll but need better workforce management?
While MYOB Acumatica Workforce Management is designed to integrate with MYOB Acumatica Payroll, that integration is its strength. Separating them defeats much of the value. That said, we’re happy to have an honest conversation about whether a partial solution makes sense for your situation.
Q: How much does it cost?
The honest answer: it depends. MYOB Acumatica uses consumption-based licensing (you pay for what you use). Costs vary based on number of employees, number of payroll administrators, which modules you need, and implementation complexity.
We can give you ballpark figures after a 30-minute conversation or click here to read more about MYOB Acumatica Pricing. Detailed quotes require understanding your specific requirements. Contact us for a no-obligation assessment.
Q: Can we implement this ourselves?
Technically possible. Practically inadvisable. MYOB Acumatica is powerful precisely because it’s configurable—but that means there are many ways to set it up. Some lead to streamlined operations and happy users. Others lead to frustrated teams and underutilized systems.
Ndevr’s implementation methodology is built on 25 years of experience and dozens of successful projects. We know the pitfalls and how to avoid them. Most importantly, we transfer that knowledge so you’re self-sufficient afterward.
Q: What about our Exo Payroll system?
MYOB Exo Employer Services reaches end-of-life in November 2026. If you’re running Exo Payroll, you need a migration plan to a supported system.
Book a discussion with Rob to independently evaluate your system options.
Q: How long until we see ROI?
Most clients report measurable time savings within the first pay cycle. Complete ROI depends on your starting point and what you’re measuring.
Time saved on payroll processing, reduced compliance risk, elimination of manual data entry, better workforce utilization, improved employee satisfaction—all contribute to ROI. We can help you model expected returns during the discovery phase.
Ready to Transform How You Manage Your Workforce?
Most businesses know their current approach to workforce management and payroll isn’t sustainable. The question isn’t whether to change—it’s when, and how to minimise disruption while maximizing value.
MYOB Acumatica Workforce Management and Payroll, implemented properly by experienced partners, delivers that change successfully.
Take the Next Step
Implementing workforce management and payroll software is a significant decision. You need to get it right.
Here’s what we suggest:
Step 1: Book a Conversation
Email info@ndevr.com.au or book a discussion with Rob Sheldrick. Let’s talk about your current situation, your challenges, and what you’re trying to achieve. No sales pitch—just honest dialogue about whether MYOB Acumatica makes sense for you.
Step 2: See It In Action
If there’s potential fit, we’ll show you how the system would work in your business using scenarios and workflows specific to your industry and operation. You’ll see your challenges being solved, not generic software features.
Step 3: Get a Clear Plan
We’ll provide a detailed proposal that covers scope, timeline, investment, and expected outcomes. You’ll know exactly what you’re getting, how long it will take, and what it will cost.
Step 4: Make an Informed Decision
Armed with real information, you can decide whether to proceed. If you do, we’ll execute the implementation with the same professionalism and transparency you’ve experienced so far.
