MYOB Acumatica Pricing: Transparent ERP Costs for Australian Businesses
Understanding what MYOB Acumatica will cost your business requires more than a simple price list. Get honest guidance on software licensing, implementation investment, and the total cost of ownership—plus calculate whether the ROI justifies the switch from spreadsheets, disconnected systems, or outdated software.
Real Pricing Insights. No Hidden Costs. Investment Clarity from Experienced Implementers.
Why MYOB Acumatica Pricing Isn’t One-Size-Fits-All
If you’re searching for a simple “$X per month” answer to MYOB Acumatica pricing, we need to be upfront: that number doesn’t exist in any meaningful way. Not because vendors are hiding costs, but because your business requirements fundamentally shape what you’ll invest.
A 15-person distribution company implementing financial management and inventory modules will invest differently than a 50-person construction firm needing project accounting, job costing, and field service capabilities. The software licensing varies. The implementation complexity differs. The value delivered scales accordingly.
Ndevr is providing transparent guidance on all costs involved in implementing MYOB Acumatica, realistic ballpark figures based on our experience with hundreds of Australian ERP implementations, and most importantly – a framework for determining whether ERP investment makes financial sense for your specific situation.
We’d rather help you make an informed decision than waste anyone’s time pursuing a solution that doesn’t fit your budget or deliver sufficient ROI.
MYOB Acumatica Cloud ERP Investment Range – Reality Check
- Typical first-year investment (software + implementation): $40,000 – $350,000+ depending on business size, complexity, and requirements.
- Typical monthly software costs thereafter (assuming at least 5 users): $600 – $3000+ depending on how many end users you need to license, and the modules required.
If these figures are dramatically outside your budget range, MYOB Acumatica may not be the right fit at this stage of your business growth—and that’s perfectly okay.
But if, like many businesses who are outgrowing your current IT systems arrangement, you’ve worked out that you’re spending that amount, or more, each month on; disjointed systems, lost sales, lost time, late invoicing, fraudulent invoices, then you should arrange a time to speak directly with Rob Sheldrick.
Three Components of MYOB Acumatica ERP Investment
Software Licensing
(Monthly/Annual Subscription)
MYOB Acumatica operates on a subscription model with monthly or annual payment options. Your software costs depend on the number of users, which modules you implement, and your chosen edition. These costs are predictable and scale as your business grows.
Examples of typical monthly ERP software costs:
- Small implementation (5-10 users, core financials): $600 – $1200/month
- Medium implementation (10-25 users, multiple modules): $1,200 – $2,000/month
- Large implementation (25+ users, comprehensive modules): > $2,000/month
Implementation Services
(One-Time Investment)
Implementation services cover scoping, module configuration, data migration, integration development, customisation, testing, training, and go-live support. This is where the largest variability occurs, and is based on complexity, maturity and processes.
Typical ERP implementation costs:
- Basic implementation (2-3 months): $40,000 – $60,000
- Standard implementation (2-6 months): $60,000 – $120,000
- Complex implementation (6 months+): $120,000+ depending on all variables
Ongoing Support & Enhancement
(Annual)
After your initial go-live, you’ll need ongoing support for user questions, system optimisation, troubleshooting, and potential enhancements as your business evolves.
Ndevr’s Tailored Support Plans:
Ndevr’s post implementation support plans keep end users productive and happy, supporting you with any issues that might arise, often able to resolve them without escalating to the vendor. We save customers time, and end users frustration. If vendor escalation is necessary, we act as your advocate, ensuring your concerns are understood and addressed efficiently.
Our support plans are customised for your needs and budget.
Key Factors Influencing Your MYOB Acumatica Costs
What Factors Determine Your Investment Level?
MYOB Acumatica pricing is based primarily on named users—individuals who need system access, but not all users cost the same. Your pricing depends on what functionality each person needs and this can result is some big license cost reductions when your system and business needs are properly scoped by a partner like Ndevr.
User types:
- Full users (complete system access): Max license Cost
- Limited users (specific module access): 1/2 to 2/3rds of max license cost
- Portal users (customer/vendor portals): 1/4 to 2/3rds of max license cost
Impact of Users On Implementation: More users mean more training requirements, more complex permission structures, and longer implementation timelines. A 10-user implementation is fundamentally simpler than a 40-user implementation.
Modules and Functional Scope
MYOB Acumatica is a comprehensive cloud ERP, but you don’t typically implement everything at once. Your module selection dramatically impacts both licensing and implementation costs.
Core modules (typically included in base pricing):
- Financial Management (GL, AP, AR, Cash Management)
- Project Accounting (basic)
- Inventory Management
- Order Management
- Purchase Management
Advanced modules (additional licensing costs):
- Manufacturing (MRP, Production Management)
- Construction Management (Job Costing, Progress Billing)
- Field Service Management
- CRM (Sales, Marketing Automation)
- Advanced Project Accounting
- Payroll and HR
Each additional module adds software licensing costs and implementation complexity.
Business Complexity
Two businesses with the same user count and modules can have vastly different implementation costs based on their operational complexity.
Examples of ERP Implementation Complexity Factors:
- Multiple legal entities: Such as operating 3+ companies within one system increases configuration complexity
- Multiple locations: Warehouses, offices, or sites across regions require additional setup
- Multi-currency operations: International transactions add complexity to financials
- Intercompany transactions: Automated intercompany billing and eliminations require sophisticated configuration
- Complex approval workflows: Multi-level, conditional approval routing takes configuration time
- Advanced reporting requirements: Custom financial consolidations, management reporting, or compliance reporting
A single-entity, single-location business implements faster and cheaper than a multi-entity, multi-location operation—even with identical user counts.
Data Migration Requirements
Moving data from legacy systems into MYOB Acumatica ranges from straightforward to extraordinarily complex.
Simple data migration:
- Clean, structured data in modern systems
- Limited historical data requirements (1-2 years)
- Standard data formats
Complex data migration:
- Multiple disparate source systems
- Unstructured or poorly maintained data
- Extensive data cleansing required
- Large historical data volumes (5+ years)
- Custom data transformation requirements
The quality and structure of your existing data directly impacts both cost and timeline.
Support and Training Requirements
Post-implementation support needs vary based on user technical proficiency, system complexity, and business growth trajectory.
Factors affecting ongoing costs:
- Number of support tickets expected
- Required response time SLAs
- Onsite vs. remote support preference
- Continuous training for new employees
- Proactive system optimization vs. reactive support
- Enhancement backlog management
Integration Requirements
Most businesses need MYOB Acumatica to connect with other systems, such as eCommerce platforms, CRM tools, RFID systems, EDI partners, banking systems, or industry-specific applications.
Standard integrations (pre-built connectors):
- Common eCommerce platforms (Shopify, WooCommerce, Magento)
- Payment gateways
- Banking feeds
- Microsoft 365 integration
Custom integrations (require development):
- Legacy system connections
- Industry-specific software
- Proprietary platforms
- Complex data synchronization requirements
Integration complexity can have a significant impact on the implementation costs for businesses and is one of the reasons why we will usually reccommend trying to retire 3rd party applications in favour of the comprehensive functionality found within MYOB Acumatica’s native modules.
Customisation and Development Needs
MYOB Acumatica offers extensive out-of-box functionality, but unique business requirements may need custom development.
Common customisation scenarios:
- Custom fields and calculated fields
- Modified screen layouts and forms
- Custom workflows and business logic
- Specialized reports and dashboards
- Industry-specific functionality
- Custom modules or extensions
Ndevr will always seek to minimise customisation requirements by adapting processes to standard, industry leading, processes that leverage built in functionality. This reduces both implementation costs and long-term maintenance burden.
Implementation Approach and Timeline
Your chosen implementation methodology impacts costs and risks.
- Phased Implementation: Implement core financial management first, then add modules in subsequent phases. This spreads investment over time, allows learning between phases, and reduces risk. However, total costs may be higher due to multiple implementation cycles.
- Big Bang Implementation: Implement all desired functionality simultaneously in one comprehensive project. This approach offers fixed pricing certainty and faster time-to-value but carries higher risk and requires significant organizational change management.
Internal Resource Commitment
Your team’s involvement significantly impacts implementation costs. Businesses with strong internal project management, clean data practices, and available subject matter experts reduce consulting dependency.
High internal involvement (reduces external costs and supports a smooth implementation):
- Dedicated internal project manager
- Make available internal subject matter experts for each module
- Data cleansing performed internally
- Testing led by Ndevr’s team but performed by your own people
- Training delivery focussed on Training the trainer and super users.
Low internal involvement (increases external costs):
- Limited, or no, internal project resources
- Consultants perform data cleansing
- Extended consulting engagement for testing
- Comprehensive training delivery by consultants
