Forms and Document Management
Document Management Software provides a simple cost effective solution to financial transaction documents management, particularly in the area of Accounts Payable. Our best-in-class technology provides a simple solution which integrates fully into JD Edwards.
Forms and Document Management provides improved compliance, improved productivity and will enable your business to reduce costs through more efficient and digitised document handling and management.
Features Include
- Intelligent Capture and Store
- Scanned or email (i.e. attachments) image capture using industry leading optical and intelligent character recognition to translate text into data, reducing keystroke errors and improving document throughput.
- Multiple Text Data such as XML, CSV and PDF can be integrated into the system.
- Fax document capture for scanning and storage, eliminating paper handling
- Document Image Library, for storage, retrieval and supplier self-service
- Validate and Transform once data has been gathered, it is validated using supplier and purchase order details in the core business application.
- Approved data is integrated to the business application.
- Automate Exception Process
- Invalidated data is held in a temporary file and an audit report is generated to allow payables staff to identify and correct the error before re-validating and integrated to the business solution.
- Integrate with Core Business Application (such as JD Edwards)
- Full data and document integration with the JD Edwards database using best-practice methods.
- Invoice data is uploaded seamlessly and the virtual documents are available on demand via a simple hyperlink (for both World and EnterpriseOne).
- Image Retention Documents are converted to PDF’s which can be stored on the network.
- A browser-based portal allows secure document inquiry access the extended business with remote offices as well as suppliers, thereby reducing an overhead on the accounts payable team. Benefits Cost Savings
The Benefits;
- Improve productivity – process more transactions with fewer man hours.
- Improve accuracy of data entry.
- Reduce paper generation, handling costs and supplier enquiries.
- More efficient payment cycle process.
- Reduce document storage costs.
- Improve's Compliance
- Improve timeliness and accuracy of financial reporting
- Close financial periods faster and more accurately
- Documents readily available for audit inquiry or discovery
- Transfer data into your business system using vendor preferred and best-practice integration methods Visibility throughout the payment cycle and beyond
- Improve forecasting
- Eliminate the paper chase and multiple copies of the source document Improved supplier relationships
- Opportunity to reduce buying costs by paying in a timely manner
- Provide suppliers the ability to answer their own questions when it suits them best Leverage your core business application
- All relevant data is stored in the core business application
- Electronic document retrieval and storage
- From within your business application screens, display the archived documents in a standard PDF viewer
- No customisations to your core business systems Rapid implementation
- Standard implementation ranges from 4-6 weeks.
Contact us to find out more.
